If you work on a Mac and need Spanish‑compliant billing, this guide keeps things simple. Invoicing for Mac today means using cloud platforms that run perfectly in Safari or Chrome on macOS, then adding a few mac tips for scanning and signing. You will learn which tools work well on Mac, how to set them up in minutes, and what to know about Verifactu and B2B e‑invoicing in 2025-2026.
Quick Q&A
Do I need a native Mac app to invoice in Spain? No. A good cloud platform in your browser is enough.
Will invoices be valid today without Verifactu? Yes, if they meet Spain’s invoice rules. Verifactu becomes relevant as 2026 approaches.
What changes in 2026? Companies using Corporate Tax must adapt billing software by 1 January 2026. Most freelancers and small businesses have until 1 July 2026.
Invoicing for Mac: Quick win
You do not need a native macOS app. The best options in Spain are cloud billing platforms that run smoothly in Safari and Chrome on Mac. Vendors update compliance in the background, so you stay ready for Verifactu and B2B e‑invoicing without changing your Mac workflow.
Set up in 15 minutes: pick a cloud tool, add your tax data, set your series and numbering, load the IVA and IRPF rules you need, create the first invoice template, and send a PDF with a payment link.
Fast checklist
- Choose a platform marked "Verifactu‑ready" or with a public roadmap.
- Create series, for example 2025‑A, and lock sequential numbering.
- Set the IVA types you use most, like 21%, 10%, 4%, and IRPF retentions if you apply them.
- Add your payment methods, such as bank transfer IBAN, card, or a Stripe link, and set due terms like 15 or 30 days.
- Test by issuing a 1 euro draft to yourself. Check the PDF layout, QR or code fields, and the legal footer.
Billing for Mac (native vs cloud)
On a Mac, cloud billing wins for Spanish compliance and updates. Native apps can help in special cases, but they are secondary.
Why cloud first
Cloud platforms run in the browser on macOS, so no Windows VM is needed. Vendors deliver compliance updates for Spain faster, and bank or payment integrations are easier to maintain.
When a native app helps
A native app can help for offline issuing, speed, or very simple recurring invoices. If you pick one, confirm Apple Silicon support and export formats like PDF, CSV, UBL, or Facturae if offered.
macOS workflows that reduce friction
- Scan receipts or invoices to your Mac with Continuity Camera from your iPhone.
- Fill and sign PDFs in Preview. Use AutoFill for contact fields.
- Use Finder, Quick Actions, Create PDF to merge multiple files.
Bottom line
Run billing in the browser on your Mac. Use built‑in macOS tools for scanning, signing, and combining PDFs.
Billing platform for Mac: How to choose (Spain)
Pick a platform on three axes: Spain compliance, Mac experience, and automation.
Deep points
- Spain compliance: Verifactu support or a public roadmap, B2B e‑invoice capability in UBL or Facturae where relevant, Spanish IVA and IRPF rules, exports for Modelo 303 and 130 or 131, and legal footers.
- Mac experience: smooth on Safari and Chrome, responsive on a 13 inch MacBook, helpful keyboard shortcuts, and dark mode.
- Automation: sequential numbering locks, recurring invoices, payment links for card or SEPA, bank feeds and matching, reminders, and a client portal.
- Data control: bulk import and export in CSV, UBL, or Facturae or XML, PDF or PDF A for archiving if available, and an audit trail with hash or signature fields.
- Support and price: Spanish support hours, clear pricing, free tiers or trials, limits on contacts or documents each month, and multi‑user roles.
- Scalability: quotes to invoices, proforma, delivery notes, inventory, basic accounting, and integrations like Zapier or Make, Shopify or Woo, Stripe or PayPal.
Ready to compare SME tools side by side? Try our billing software for small businesses guide.
Best billing platforms for Mac in Spain in 2025
These run 100 percent in the browser on macOS and publish Verifactu readiness or roadmaps. They are ideal for Mac.
renn
- Self-driving bookkeeping and tax filing for Spain with free invoicing that runs 100% in the browser on macOS.
- Preparing for Verifactu and B2B e-invoicing (UBL); payment links, bank sync, Spanish IVA/IRPF and Modelo exports.
- Use case: solo freelancers and small teams who want simple free invoicing now and an easy upgrade path to automation and filings.
Holded
- Cloud ERP for SMEs with invoicing, accounting, inventory, and projects. iOS app for capture and on the go.
- Promotes Verifactu‑ready invoicing, payment links, and bank sync. Good for teams as you grow.
- Use case: SMEs that want invoicing, accounting, and inventory in one platform.
FacturaDirecta
- Cloud billing and accounting with a free tier for a small number of contacts or products, a simple way to start.
- Communicates preparation for Verifactu in 2026 for companies and freelancers.
- Use case: freelancers and micro businesses that want simple invoicing and basic accounting.
Quipu
- Billing and treasury tools for autónomos and SMEs, strong mobile capture with OCR of receipts and tickets.
- Clear tutorials about Verifactu and e‑invoice workflows, plus training and content.
- Use case: freelancers who want easy expense capture, invoicing, and a quick tax view.
Contasimple by Cegid
- Emphasizes readiness for Verifactu, with electronic invoice sending, rectifying invoices, and tax models.
- Use case: autónomos that need a simple interface with Spanish tax models bundled.
Zoho Invoice, free
- Forever‑free invoicing with web on Mac and a macOS app, templates, client portal, and payment links.
- Caveat: verify e‑invoice and Verifactu needs through add ons or partners. Great for very light use or international clients.
Invoice Ninja, open‑source or cloud
- Free plan available. Mac users can self host or use the cloud. Popular with developers and agencies.
- Caveat: Supports UBL; confirm Facturae support and any Verifactu roadmap before relying on it.
Compliance in Spain: Verifactu and B2B e‑invoicing in 2025-2026
Spain is rolling out two related but separate changes. One is the certified billing software rules, known as Verifactu or non Verifactu SIF. The other is B2B e‑invoicing under the Crea y Crece law.
Verifactu essentials
- AEAT made core Verifactu services available in April 2025 so vendors and users can prepare.
- User timelines point to 2026 windows. Companies that pay Corporate Tax must adapt billing software by 1 January 2026. Most freelancers and small firms have until 1 July 2026.
- Vendors should show Verifactu‑ready badges or public documentation. Look for QR or secure hash, immutable logs, and a standardized billing record format.
B2B e‑invoicing, Crea y Crece
- The draft regulation went to a second public hearing in March and April 2025. Guidance points to a late 2026 start for many businesses.
- The technical trend is UBL for data exchange in Spain’s public solution. That affects how platforms export.
- Action point: pick a platform that can issue and receive e‑invoices in UBL and track payment states.
Setup guide on macOS, step by step
Step 1. Choose your platform and create your company profile
Add your NIF or CIF, address, logo, series, and legal footers in Spanish.
Step 2. Taxes
Add IVA rates of 21, 10, and 4 percent. Add IRPF if you need retentions. Set defaults per product or service.
Step 3. Payment terms
Set net 15 or 30. Add bank transfer with IBAN, and card or Stripe or PayPal.
Step 4. Build a clean template
Show logo and brand colors. Include NIF or VAT IDs, the client VAT ID, concept lines, totals, due date, and legal text.
Step 5. Test invoice
Send to another email you own. Check the PDF layout, QR or code fields, and the client portal view.
Step 6. Mac boosts
- Use Continuity Camera to scan receipts or contracts straight into invoices or expenses on your Mac.
- Use Preview to sign PDFs and AutoFill standard forms. In Finder, use Create PDF to merge pages.
- Create a Text Replacement in System Settings, Keyboard, to paste your legal footer in one shortcut.
When you need more than billing, like payroll or inventory, step up to an online accounting platform.
Integrations and automation for Mac users in Spain
- Bank feeds and matching: connect your Spanish bank if your platform supports it, then auto reconcile payments to invoices.
- Payments: enable Stripe or SEPA. Add Pay now links. Set automatic reminders at plus 3, plus 7, and plus 14 days.
- Tax prep: export reports for Modelo 303 and 130 or 131. Check if your platform drafts these or integrates with your gestor.
- Catalog and projects: send quotes to invoices, set recurring profiles, and add inventory where relevant.
- Data portability: schedule monthly exports of CSV and UBL or XML and PDFs to iCloud, Google Drive, or Dropbox.
Apple Silicon and offline workflows
If you insist on a native app, confirm it runs on Apple Silicon from M1 through M4 and supports macOS Sequoia 15.x.
Keep a fallback for outages. If the internet drops, generate a PDF invoice locally and sync later. Make sure numbering stays sequential when you reconnect.
Example invoice fields
- Nº de factura
- Fecha
- Cliente
- NIF o CIF
- Dirección
- Concepto
- Base imponible
- IVA
- IRPF si aplica
- Total
- Vencimiento
- Forma de pago
- Pie legal o texto obligatorio
Mini‑FAQ
Do I need a native Mac app? No. A browser based platform is easier to keep compliant in Spain.
Will my invoices be valid without Verifactu today? Yes, as long as they follow Spanish invoice rules. Still, it is smart to choose a platform preparing for Verifactu.
What happens in 2026? Corporate Tax companies switch by 1 January 2026, and the rest by 1 July 2026. Choose a platform with a clear plan so you do not rush later.
Bottom line
On Mac, use a cloud billing platform that is explicit about Verifactu and e‑invoice support in UBL. Then rely on macOS tools like Continuity Camera, Preview, and Create PDF to speed up scanning and signing. Set numbering, taxes, and payment links once, then automate reminders and exports. You will be ready for 2026 without changing your Mac workflow, and you will keep Invoicing for Mac simple.
