A clear, up to date guide to the best invoicing platform for Spain in 2025. In Spain, “best” means simple invoicing plus Verifactu‑ready certified billing under Spain's Verifactu rules (RD 1007/2023), the option to bill public bodies in the Facturae XML format (versions 3.2.1/3.2.2) through FACe, and a clear plan for the 2026 B2B e‑invoice requirement. You will get a quick shortlist by use case, an updated compliance checklist, price ranges in euros, and links to setup guides. Scope is Spain first. Global tools appear only if they support Spanish formats or have a credible Spain compliance path.
Q&A quick facts
What is the best invoicing platform for Spain in 2025? The best options balance easy invoicing with Verifactu compliance and Facturae export. For most, renn, FacturaDirecta, Quipu, and Holded cover those needs.
Do I need Facturae for every invoice? No. Facturae is the XML format for billing public entities. Use it only when a customer requires B2G via FACe.
When does B2B e‑invoicing start? Spain will phase it in after the final Royal Decree is published. Plan for adoption windows into 2026. Pick software that is already Verifactu‑ready.
Is a free invoicing app enough? It can be, if you only send simple invoices. Check if you need Verifactu or Facturae. If yes, confirm the free tool’s path or plan to switch.
Best invoicing platform (quick answer)
Picks by use case right now
- Service freelancers and autónomos: renn or FacturaDirecta. Simple, Verifactu mode available, taxes in one click.
- Growing SMEs needing invoicing plus basic operations: Holded. Invoicing, inventory, projects, bank reconciliation, and SEPA remittances.
- Free or very low cost and simple billing: Zoho Invoice or SumUp Invoices. Strong for sending invoices and collecting online. Validate Spain compliance limits below.
Why these are best for Spain now
- Verifactu readiness and anti tamper rules.
- Facturae export for B2G, either native or via connector.
- Clear VAT and IRPF handling on lines, including recargo de equivalencia if needed.
- Bank feeds, reconciliation, and payment links to get paid faster.
- Transparent pricing in euros.
Caveat on global tools
Stripe Invoicing and FreshBooks excel at accounts receivable and online collection. Many do not include native Facturae or Verifactu. They are fine for international clients and online payments. Pair them with a Spain compliant layer if you must send Facturae or operate in Verifactu mode.
Need a deeper platform overview? Read our online accounting platform guide.
Spain e‑invoicing and Verifactu: What to check before you pick
Verifactu in one minute
Software used to issue invoices in Spain must be certified. It must either send billing records to AEAT in real time in Verifactu mode, or comply offline with the same anti tamper rules. In 2025 vendors are updating for RD 1007/2023. Adoption windows for companies and autónomos extend into 2026. Choose a tool that is already Verifactu‑ready.
B2B e‑invoicing roadmap
Under Ley Crea y Crece, structured e‑invoices will be mandatory in B2B in phases once the final Royal Decree is published. Prepare now. Your tool should output a structured invoice, support signatures where required, and interoperate with other platforms.
B2G stays Facturae via FACe
Many SMEs occasionally bill public entities. You will need Facturae 3.2.1 or 3.2.2 and the ability to send via FACe. Make sure your platform exports Facturae or supports an add on used for FACe.
Regional rule to know
If you operate in the Basque Country, TicketBAI is mandatory. In Bizkaia it is part of Batuz. Pick software that supports TicketBAI.
Copy this checklist
- Verifactu‑ready under RD 1007/2023. Hash and sign, QR on invoices, immutable logs, and a full audit trail. Option to send records to AEAT in Verifactu mode.
- Facturae 3.2.x export and FACe sending, native or via a connector.
- VAT and IRPF on lines. Recargo de equivalencia when needed.
- Bank feeds and reconciliation. SEPA remittances for receivables.
- Payment links, partial and advance payments, and reminders.
- Spanish language support, Iberian date and number formats, euro pricing.
Top platforms for Spain in 2025 (mini profiles)
renn
Why pick
- The only true free plan: up to 25 invoices per month free.
- Spain-first compliance: Verifactu-ready, IRPF options, IVA types.
- Clarity over clutter: focused invoicing without ERP bloat; faster onboarding for non-accountants.
- Bilingual by default: EN/ES interface and documents.
- Fast and simple: 3 clicks to invoice, or via WhatsApp.
- No learning curve: set up and send your first invoice in minutes.
Fit
- Freelancers and micro-SMEs that want invoicing plus automated bookkeeping and filings.
- Anyone who needs a free-forever plan that actually works for many freelancers.
Pricing
- Up to 25 invoices per month free, for more see renn pricing.
FacturaDirecta
Why pick
- Clean UI and quick setup.
- “Taxes in one click” for IVA and IRPF.
- Verifactu mode enabled.
- Digital signing of sales documents.
- Bank linking on higher tiers.
- Zapier integration for workflows.
Typical price points
- About 12 to 48 euros per month depending on plan. A free NGO plan exists.
Where it fits
- Service SMEs, agencies, and solo pros that need Facturae export and simple accounting.
Quipu
Why pick
- Verifactu operations announced and rolling out.
- Auto scan of receipts and supplier invoices.
- Bank feeds and cash flow forecasts.
- Mobile app and advisor support.
Price ballpark
- Around 14 to 25 euros per month. Higher plans add scans, bank conciliation, and API.
Where it fits
- Solo pros and small teams that want invoicing plus treasury in one tool.
Holded
Why pick
- Goes beyond invoicing. Inventory, projects, automation rules.
- Accountant access and an app store called Gems.
- SEPA remittances and bank reconciliation.
Price ballpark
- Entry plan around 14.50 euros per month. Scales by users and features.
Where it fits
- SMEs that outgrow plain invoicing and need a light ERP.
Billin
Why pick
- Straightforward invoicing and estimates with stock and expenses.
- Low headline prices and a 30 day trial.
Price ballpark
- Around 6.6 to 20 euros per month when billed annually.
Watch outs
- Check Verifactu readiness and Facturae export for your plan.
Sage Active or Sage Facturación
Why pick
- Established vendor with Spain specific editions.
- Invoicing plus accounting in one stack.
- Frequent promotions and partner support.
Fit
- SMEs that want vendor depth and accountant familiarity.
STEL Order
Why pick
- Invoicing plus CRM and field service features.
- Mobile technicians, delivery notes, and project flows.
- Spain focused roadmap.
Fit
- Trades and services that need operations plus invoicing in one.
Zoho Invoice and Zoho Books
Why pick
- Zoho Invoice is free forever for invoicing with strong automations.
- Zoho Books adds accounting and suite integrations.
Watch outs
- Confirm Facturae export or integration. Check the Spain Verifactu compliance path.
Stripe Invoicing
Why pick
- Excellent payment links, reminders, and recurring invoices.
- Priced at around 0.4 percent per paid invoice plus card fees.
- Great for international clients and quick collection.
Watch outs
- Not a full Spain compliance stack for Facturae or Verifactu. Pair with a Spain tool if needed.
FreshBooks
Why pick
- User friendly invoicing and time tracking.
- Good fit for agencies and consultancies.
Watch outs
- Verify Spain formats and compliance coverage. Pricing in euros varies by plan and promotions.
Free invoicing apps: When they work and when they do not
Good use cases
Zoho Invoice is free and strong on automations. SumUp Invoices has no fixed fee and you only pay on online payments. Both work well when starting out or when most clients pay by card or links.
Spain realities
If you need to issue Facturae to public entities or plan to work in Verifactu mode soon, you need a path to compliance. That can be native features, a trusted add on, or a clear plan to switch without data loss.
Hidden costs to watch
- Payment processing, for example about 0.4 percent per paid invoice in Stripe Invoicing plus card fees.
- Limits on scans and the number of clients in free tiers.
- Missing bank feeds on free plans and slow support.
Best by use case
Autónomos and micro SMEs in services
Start with FacturaDirecta or Quipu. If you must begin free, use Zoho Invoice, then switch when Verifactu or FACe is required.
Product and stock heavy SMEs
Pick Holded or STEL Order. You will need inventory, delivery notes, and SEPA remittances.
Agencies and consultancies with retainers and time tracking
Use FreshBooks or Zoho Books. Both cover time plus invoicing and integrate with project tools.
International payments priority
Use your Spain compliant platform plus Stripe Invoicing or native payment links. Reconcile through bank feeds.
Basque Country operations
Ensure TicketBAI compliance. Confirm vendor certification and the QR flows.
Integrations, payments, and bank reconciliation
Payment gateways and fees
Decide between Stripe at around 0.4 percent per paid invoice plus card fees, or provider native links. For B2B, confirm SEPA direct debit and remittances.
Banking support
Check supported Spanish banks, auto reconciliation rules, CSV fallback, and how often feeds refresh.
Accounting handoff
Your accountant should have their own access. Exports should include CSV and journals for IVA and IRPF.
Automation and API
Look for Zapier, Make, or REST APIs for CRM, proposal, and project tools.
Pricing and limits
Typical price bands per month, VAT excluded
- Budget invoicing at 6 to 15 euros. Examples include Billin basic or FacturaDirecta basic.
- Balanced SME suites at 14 to 30 euros or more. Examples include Holded, Quipu, and advanced FacturaDirecta.
- Brand suites or ERP like plans at 30 to 60 euros or more. Examples include Sage and higher STEL Order tiers.
Limits and extras to verify
- Number of clients and products on lower tiers.
- Scan and OCR caps on receipts.
- Bank feeds only on mid or high tiers.
- Facturae export availability.
- Verifactu mode included or an add on.
- Users included. Many entry plans include two users plus an accountant.
- Payment processing fees and payout timing.
Bottom line
Pick the best invoicing platform based on Spain compliance now and into 2026, your needed integrations, and how deep your operations go. If you are unsure, start lean with renn, FacturaDirecta or Quipu, then graduate to Holded or STEL Order as processes mature. Add Stripe Invoicing for faster collection. Before you commit, always verify Facturae and Verifactu support. That is how you choose the best invoicing platform without surprises.
