Choosing the right invoicing platform saves hours every month and keeps you on the right side of Hacienda. This guide gives you a short list by use case, a Verifactu compliance checklist, and real price ranges. For the wider picture, start with our electronic invoice guide.
Quick answers:
Freelancers and service autónomos: FacturaDirecta. Clean interface, Verifactu mode active, taxes in one click. If you also want bank reconciliation, Quipu is a strong alternative.
Small businesses that need more than invoicing: Holded. Invoicing, inventory, projects, bank reconciliation, and SEPA direct debits in one place.
Start free with simple invoicing: Zoho Invoice or SumUp Invoices. Strong for sending invoices and collecting online. Verify compliance limits before relying on them long-term.
Why these platforms stand out:
Note on global tools: Stripe Invoicing and FreshBooks are excellent for online payments and AR but do not ship Facturae or Verifactu natively. Use them for international clients and add a local layer if you need Verifactu mode or Facturae.
Want a wider view? Read our online accounting platform guide.
Verifactu in brief: from 1 July 2027, the software you use to issue invoices must be a certified invoicing system (SIF) compliant with RD 1007/2023. In Verifactu mode it sends records to the AEAT in real time. Outside that mode it still must meet the anti-tampering rules. Pick a tool that is already prepared.
B2B e-invoicing: the Crea y Crece law makes structured B2B e-invoicing mandatory in phases once the final Ministerial Order is published. Your software must issue structured invoices, support signatures, and interoperate with other platforms.
B2G via FACe: if you bill public administrations, you need Facturae 3.2.1 or 3.2.2 and the ability to submit via FACe. Confirm your platform does this natively.
TicketBAI: if you operate in the Basque Country, TicketBAI is mandatory. In Bizkaia it is part of the Batuz system. Confirm your software is TicketBAI-certified.
Compliance checklist before you commit:
renn
FacturaDirecta facturadirecta.com
Quipu getquipu.com
Holded holded.com
Billin billin.net
Sage Active / Sage Facturación sage.com/es-es
STEL Order stelorder.com
Zoho Invoice and Zoho Books zoho.com/es/invoice
Stripe Invoicing stripe.com/es/invoicing
FreshBooks freshbooks.com
When they work well: Zoho Invoice is free and very strong on automations. SumUp Invoices has no fixed fee you only pay if you collect by card or link. Both are good options to start, or when most clients pay online.
When they fall short: if you need to issue Facturae for public administrations or will be operating in Verifactu mode after 1 July 2027, you need a clear compliance path: native features, a reliable add-on, or a migration plan that does not lose your data.
Hidden costs to watch:
Service autónomos and micro-businesses: start with renn or Quipu. If you must start at zero spend, use Zoho Invoice and plan the switch when Verifactu or FACe become mandatory.
SMBs with products and stock: pick Holded or STEL Order. You will want inventory, delivery notes, and SEPA direct debits.
Agencies and consultancies with time tracking: FreshBooks or Zoho Books. They combine time-tracking and invoicing and connect well with project tools.
International payments as a priority: pair your local compliance platform with Stripe Invoicing or the vendor’s native payment links. Reconcile through bank connectors.
Basque Country: verify the vendor’s TicketBAI certification and that QR-based flows work end to end.
Payment gateways: choose between Stripe (approximately 0.4% per paid invoice plus card fees) and the vendor’s native payment links. For B2B, confirm SEPA direct debit and batch remittances.
Bank support: check supported banks, auto-reconciliation rules, CSV fallback, and feed refresh frequency.
Accountant handoff: your accountant needs their own access. Exports should include CSV and journal entries split by VAT and IRPF.
Automation and API: look for Zapier, Make, or REST API connections to CRM, proposals, and project tools.
Typical monthly ranges excluding VAT:
Limits and extras to verify before signing up:
Pick the guide that matches your situation: SME invoicing, invoicing for Mac, free invoices for self-employed, free billing software, cloud billing platform, billing software for small businesses, best app for making free invoices, and Holded alternatives.
The right invoicing platform depends on how much compliance you need now and by the 1 July 2027 Verifactu deadline, how it integrates with your bank and accountant, and how much operational depth you need. renn covers the full picture for autónomos: free invoicing up to 25 invoices a month, Verifactu-certified software, automated VAT and IRPF handling, and quarterly tax filings without a separate gestor. See renn pricing for higher-volume plans or register as an autónomo online to get started.
