Self-employed management prices in Spain for 2025. Realistic monthly ranges, what is usually included, where extra costs hide, and how to match a plan to your work. Prices vary by invoice volume, VAT and withholding needs, payroll, international activity, and whether the provider is online-first or a traditional office. Keep in mind the 2025 context: income-based Social Security is active, anti-fraud billing rules are moving forward, and B2B e-invoicing rollout is ahead. All of this affects how you choose and what you pay.
Quick Q&A
What are typical management prices for autónomos in Spain? Most online services charge around €25-€60 per month for quarterly filings and basic bookkeeping. Traditional offices are often €50-€100+ depending on complexity.
Why do quotes jump from €29 to €80? Volume, payroll, special VAT, and extras like the annual return or tax-office responses quickly add up.
What plan do most freelancers need? If you have up to 50 documents per month and no payroll, a €25-€40 online plan usually covers the essentials.
Should I pay more for automation? Often yes. Good OCR (software that reads text from images or PDFs), automatic imports, and e-invoicing readiness save hours and avoid errors that cause surcharges later.
Does regulation matter for pricing? Yes. Anti-fraud billing rules (Verifactu - Spain's rule that invoice software must prevent hidden changes) and B2B e-invoicing (electronic invoices between businesses) require compliant tools. Paying a bit more for a provider that is ready can avoid double costs.
Self-employed management prices (quick wrap)
Most online services for self-employed charge roughly €25-€60 per month for core quarterly tax filing and basic bookkeeping. Traditional firms are often €50-€100+ depending on complexity and volume.
Add-ons raise the true monthly cost. Payroll, additional forms, high invoice counts, the annual income tax return, bookkeeping catch-up, and responses to tax letters can double the base price.
Two extremes: ultra-budget around €20-€30 covers basic filings with limited support. Premium advisory from €100-€250+ targets complex cases with proactive tax planning.
How to compare: check what is included, where the limits are, and which extras are charged. Look at the annual return, payroll, EU filings, amendments, and tax-office responses.
Learn more about being autónomo in Spain here.
Management agency for self-employed prices (bundles and ranges)
Starter or basic online - €24-€40 per month. Good for a solo freelancer with up to 50 invoices per month and no payroll. Includes quarterly VAT and income-tax advance forms, annual summaries when needed, and support by email or chat.
Standard - €40-€80 per month. Works for 50-100 invoices per month or more form variety. Adds deeper bookkeeping help, periodic reviews, phone access, and often an assigned manager.
Premium or proactive advisory - €100-€250+ per month. Useful when you need tax optimization, planning, international support, or multi-platform sales. Includes simulations, monthly reviews, and representation for notices.
One-off procedures. New self-employed registration is €0-€120, often free with a commitment. Annual personal income-tax return is €49-€120 if not included. Extra forms such as withholdings, landlord tax, or EU recaps cost €20-€50 each. Amendments are €30-€90 each.
Payroll. €5-€20 per employee per month plus €30-€60 per hiring or termination. Full labor advisory lifts this to €15-€60 per employee per month.
High volume. More than 100 invoices per month often pushes fees to €120-€200. Analytical accounting or multi-VAT ecommerce adds surcharges.
What’s included vs. extra (avoid surprise fees)
Usually included
- Quarterly VAT and income-tax forms.
- Annual VAT and withholding summaries when applicable.
- EU transaction statements when applicable.
- Basic support through chat or email.
Often extra
- Annual personal income-tax return.
- Withholding forms for payments you make to others, including landlord withholdings (IRPF - income tax withheld on invoices or rent).
- Registration changes, business activity updates, or censal models.
- Responses to tax-office notices and help with your digital certificate (the file used to sign and access tax services online).
- Statutory books and company filings for SLs (limited companies).
- International advisory and complex simulations.
Limits to check
- Invoice caps per month and caps on automatic imports from bank, Stripe, and marketplaces.
- Surcharges for excess documents or manual data entry.
Support channels and SLAs
Chat and email are common on basic plans. Phone or WhatsApp access and 24-48 hour response SLAs usually require higher tiers.
Price drivers (why a "€29 plan" can become €80)
Volume and complexity
Invoices per month are the main driver. Special VAT schemes, assets and depreciation, sales with withholding, and multiple revenue streams add work.
Ecommerce and creators
Platform integrations like Amazon, Etsy, and Gumroad, international payments, OSS or IOSS rules (simplified EU VAT schemes for cross-border sales), and affiliates raise the workload. Ask if bank reconciliation is automated or manual.
Payroll
Your own salary and any employees mean monthly Social Security filings, contracts, and possible terminations. Each step has a fee.
Support and advisory
An assigned manager, proactive planning, and handling of tax-office notices add value but also cost.
Technology
Included billing, OCR, and reconciliation software reduce errors and time. Direct tax-authority connections and readiness for anti-fraud billing and B2B e-invoicing protect you from future rework.
Best online management service for freelancers (how to choose)
Match by profile
- Consultant or designer selling locally: basic plan if up to 50 invoices per month and no payroll.
- Creator or ecommerce with international sales: standard plan with EU VAT support and platform connections.
- Self-employed with employees: ensure labor and payroll are included in the bundle.
- High volume or complex deductions: premium plan with planning and a monthly close.
Evaluation checklist
- Exactly which forms are included and the document limits.
- Channels and SLAs. Is there phone support? Do you get an assigned manager?
- Automatic imports for Gmail, WhatsApp, Stripe, marketplaces, and your bank. Reliable OCR is a must.
- Readiness for anti-fraud billing rules and upcoming B2B e-invoicing.
- The true annual price. Add the annual return, extra forms, amendments, and tax-office responses.
Quality signals
Transparent price menus. Clear templates and reports. Low error rates and real, verifiable testimonials.
Tool suggestion
Consider renn for automated bank and Gmail fetch, WhatsApp receipt capture, invoicing aligned with Verifactu, and expert tax filing in one place. renn automates your bookkeeping and tax filing, saves an average of €4,500 in taxes by finding more deductible expenses and giving access to a 10% credit, and cuts 95% of admin work.
Typical price menu (by task)
- New self-employed registration: €0-€120.
- Quarterly filings, VAT plus income-tax advances: included in plans. If purchased alone, around €39-€117 per quarter per model or bundle.
- Withholding forms, for example professionals or rent: €20-€50 each per quarter if not included.
- EU transaction recap: €20-€40 per quarter if not included.
- Annual personal income-tax return: €49-€120 if not included.
- Amendments or late corrections: €30-€90 each.
- Payroll: €5-€20 per employee per month plus €30-€60 per hire or termination.
2025 context: rules that affect costs
- Income-based Social Security for the self-employed affects cash flow and planning. Choose a service that can simulate monthly contributions and income tax.
- Anti-fraud billing readiness means your invoices must be tamper-evident with a secure log and QR or signature. Ask if the billing software used by your provider is aligned with current drafts.
- B2B e-invoicing rollout will bring electronic formats and status reporting. Pick a provider that already supports accepted formats and interconnection to avoid paying twice later.
- Digital-adoption subsidies may apply to some tools. Ask if your provider can help apply or integrate.
Examples: what you actually get at each tier
€25-€35 per monthYou get standard quarterly filings with a limit on documents. Support is through email. Annual return and special forms are billed separately. Imports may be manual or semi-automatic.
€40-€70 per monthYou usually get an assigned manager or team. Chat and phone are available. There is some automation such as OCR and bank reconciliation. Some special forms are included. Deadlines are monitored more closely.
€100-€250+ per monthYou get proactive tax planning, simulations, and monthly reviews. Notices from the tax office are handled within the plan. Optimization is covered for things like vehicle usage, home-office, and international work.
Bottom line
For most self-employed without payroll and with up to 50 documents per month, an online plan at €25-€40 per month covers the essentials. As your invoice volume, payroll, and international activity grow, the realistic monthly spend moves toward €60-€120. To avoid surprises, check limits, which forms are included, whether the annual return is part of the plan, and what fees apply for tax-office interactions. Prioritize automation such as OCR and automatic imports, and choose a provider that is ready for anti-fraud billing and e-invoicing in 2025. This is the safest way to control self-employed management prices across the year.
